Office Manager in Shanghai
Duties and Responsibilities:
Personal Assistant
-      Provide secretarial support to CEO & Managing Director. 
-      Communicate between the CEO and senior management, and liaise with both Beijing & Hong Kong Platform.
-      Distribute important message to relevant departments and follow up.
-      Handle & assist organize meetings, prepare agenda, update schedule, prepare presentations document, check guest background information and take minutes, etc.
-      Handle & follow up travel arrangements, expenses claim, etc,
-      Assist and follow up VIP activities, transportation & dinning arrangement.

Human Resource
-      Liaise with Beijing HR department to enhance employee handbook.
-      Handle employee compensation & benefit, performance appraisals, employment contracts, employee’s turnover & market compensation reporting;
-      cope with agency & media for recruitment replacement project.
-      Handle employee annual leave applications, medical claims, working visa applications & renewal.
-      Regularly update employee profile to collect & update personal data i.e. HKID and travel document for travel arrangement use.
-      Employee insurance update & review; i.e. Life, travel & medical insurance, etc.
-      Offer counseling to employees on all personnel related affairs.
-      Be a departmental Trainer.

General Administration
-      Monitor and review administration rules & regulations, enhance policy & procedures also flow chart.
-      Carried out general office operation including setting up the new office, relocation & maintenance, printing material, quality & inventory control, purchasing & sourcing corporate gift products, supporting corporate activities.
-      Handle budget planning and control, petty cash control.
-      Monitor meeting room set-up and catering preparation if necessary.
-      Monitor corporate travel arrangements, expenses claim, etc.
-      Monitor general office housekeeping and maintenance: such as telephone system, furniture, air-conditioning system, alarm system, pest control, blackberry contract renewal, etc.
-      Monitor office stationary supply and price negotiation.
-      Monitor administration staff duties and working progress, handle office routine operation, i.e. seating plan update, telephone-listing update, key system updating.
-      Monitor office safety control, fire system set up, renewal certification & control.
-    Liaise with IT department on blackberry related software upgrade: e.g. VPN, Wind
-    To assist investment department assistant about the external investment recourses collecting data, maintain & manage: i.e. Wind, Bloomberg, trial software, etc
-    To assist corporate events & activities, e.g. internal meeting, phone conferences, off-site meeting, AGM, in-house training & Festival parties, etc.
-    To handle the compliant case, report and solve the problem.
-    Handle ad hoc assignment by the senior management and follow through on all matters requiring further action. Reporting regularly to the senior manager about the progress and changed.
 

立即投递简历（请注明职位编号）>>：zzy@hr-bank.net